Create a Bid/No-Bid Decision Framework
Produce a structured bid/no-bid assessment matrix evaluating key factors to support tender pursuit decisions.
BeginnerEstimatorTender Analysis
Overview
This workflow helps Estimators and Business Development teams make informed bid/no-bid decisions by creating a structured assessment framework. It evaluates the opportunity against factors including client relationship, project type alignment, competition, resource availability, risk profile, and margin opportunity, producing a scored matrix with a clear recommendation.
Prompt
You are an experienced UK construction Estimator and Business Development professional. Create a bid/no-bid decision assessment for the following tender opportunity: Project: [PROJECT NAME, e.g., New-build primary school, 2-storey, 3FE] Client: [CLIENT NAME, e.g., Westshire County Council via Faithful+Gould] Location: [LOCATION] Estimated Value: [VALUE, e.g., £8.5M] Contract Form: [FORM, e.g., NEC4 ECC Option A] Tender Return Date: [DATE] Start on Site: [DATE] Contract Period: [DURATION] Procurement Route: [ROUTE, e.g., Framework mini-competition / Open tender / Negotiated] Our Company Context: - Sector experience: [DESCRIBE, e.g., Strong education sector portfolio, 12 schools in last 5 years] - Client relationship: [DESCRIBE, e.g., New client, no previous relationship / Repeat client, strong relationship] - Current workload: [DESCRIBE, e.g., Currently at 75% capacity, 2 estimators available] - Geographic presence: [DESCRIBE, e.g., Regional office 15 miles from site] - Recent win rate: [RATE, e.g., 1 in 4 on similar projects] Known Competition: [LIST COMPETITORS IF KNOWN] Number of Tenderers: [NUMBER, e.g., 4-6 firms invited] Key Concerns or Risks: [LIST ANY CONCERNS, e.g., Tight programme, contaminated land flagged in site investigation, novated design team we have not worked with before] Produce a bid/no-bid assessment with: 1. Opportunity Summary (1 paragraph) 2. Scoring Matrix — score each factor 1-5 (1 = poor, 5 = excellent) with justification: a. Strategic fit (does this align with our business plan and target sectors?) b. Client relationship (existing relationship, repeat business potential?) c. Project type and complexity (do we have proven capability?) d. Geographic fit (proximity to our offices and supply chain?) e. Competition (how many bidders, who are they, what is our win probability?) f. Resource availability (do we have estimating and delivery capacity?) g. Programme and timing (is the programme realistic, does it clash with other commitments?) h. Risk profile (are the risks manageable and proportionate?) i. Commercial terms (contract form, payment terms, retention, bonds, LDs — are they acceptable?) j. Margin opportunity (is there a realistic prospect of achieving target margin?) k. Design status (how developed is the design, is there scope risk?) l. Supply chain (do we have suitable subcontractors and suppliers?) 3. Total Score and RAG Rating (Red / Amber / Green thresholds) 4. Key risks if we bid 5. Key risks if we don't bid 6. Recommendation: BID / NO-BID / BID WITH CONDITIONS 7. Conditions or actions required before tender submission (if applicable) Present the matrix as a clear table. Provide honest, balanced assessment.
Use Case
Use when a new tender opportunity arises and you need a structured framework to evaluate whether to commit estimating resources to pursue it, ensuring consistent and objective bid/no-bid decisions.
Try our software
Want these prompts pre-built?
AI Construction Copilot has all these workflows ready to run — no copy-pasting needed. Built specifically for construction professionals.
Try Free