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Tender Evaluation Template
A free tender evaluation template for construction projects. Structured comparison of contractor bids covering price, qualifications, programme, and methodology.
What is a Tender Evaluation Template?
A tender evaluation is the process of assessing and comparing bids received from contractors or subcontractors. The evaluation template provides a structured framework for analysing each tender against consistent criteria, ensuring a fair and transparent selection process. Most public sector projects require a documented evaluation process, and private sector clients increasingly expect formal tender reports.
Key Sections to Include
1. Tender Summary - Overview of tenders received, tender period, and any non-compliant bids.
2. Commercial Comparison - Side-by-side pricing comparison normalised to a common basis.
3. Qualifications and Exclusions - Items each tenderer has qualified, excluded, or conditioned.
4. Programme Comparison - Tender programmes compared against the client's required dates.
5. Quality/Technical Scoring - Assessment of methodology, team, experience, and approach.
6. Arithmetic Check - Verification of tender calculations and any errors found.
7. Weighted Scoring Matrix - Combined price and quality scores using the agreed weighting.
8. Recommendation - Recommended tenderer with justification.
Free Template
TENDER EVALUATION REPORT Project: [Project Name] Package: [Work Package Description] Tender Return Date: [DD/MM/YYYY] Prepared by: [QS Name] Date: [DD/MM/YYYY] 1. TENDERS RECEIVED | Tenderer | Tender Sum | Compliant | Arithmetic Errors | |----------|-----------|-----------|-------------------| | [Company A] | [Amount] | [Yes/No] | [Amount/None] | | [Company B] | [Amount] | [Yes/No] | [Amount/None] | | [Company C] | [Amount] | [Yes/No] | [Amount/None] | 2. COMMERCIAL COMPARISON | Item | Company A | Company B | Company C | |------|-----------|-----------|-----------| | Base Tender Sum | [Amount] | [Amount] | [Amount] | | Adjustments for Qualifications | [Amount] | [Amount] | [Amount] | | Arithmetic Corrections | [Amount] | [Amount] | [Amount] | | ADJUSTED TENDER SUM | [Amount] | [Amount] | [Amount] | 3. QUALIFICATIONS AND EXCLUSIONS | Tenderer | Qualifications/Exclusions | Cost Impact | |----------|--------------------------|-------------| | [Company A] | [List items] | [Amount] | | [Company B] | [List items] | [Amount] | | [Company C] | [List items] | [Amount] | 4. PROGRAMME | Tenderer | Start Date | Completion | Duration | Meets Requirement | |----------|-----------|------------|----------|-------------------| | [Company A] | [Date] | [Date] | [Weeks] | [Yes/No] | 5. QUALITY/TECHNICAL SCORING (Weighted [X]%) | Criteria | Weight | Co. A | Co. B | Co. C | |----------|--------|-------|-------|-------| | Methodology | [%] | [/10] | [/10] | [/10] | | Experience | [%] | [/10] | [/10] | [/10] | | Team | [%] | [/10] | [/10] | [/10] | | Programme | [%] | [/10] | [/10] | [/10] | 6. WEIGHTED SCORING MATRIX | Criteria | Weight | Co. A Score | Co. B Score | Co. C Score | |----------|--------|------------|------------|------------| | Price | [X]% | [Score] | [Score] | [Score] | | Quality | [X]% | [Score] | [Score] | [Score] | | TOTAL | 100% | [Score] | [Score] | [Score] | 7. RECOMMENDATION Recommended Tenderer: [Company Name] Tender Sum: [Amount] Justification: [Reasons for recommendation]
When Do You Need This?
After tender returns are received for any construction work package. When comparing subcontractor quotations. When the client requires a formal tender report for approval. On public sector projects where transparent evaluation is mandatory.
Who Uses This Template?
Quantity Surveyors prepare the evaluation. Project Managers review and approve. Clients make the final award decision. Procurement Managers oversee the process on larger projects.
Generate This with AI
AI can help analyse tender returns by normalising pricing, identifying qualifications, and flagging anomalies. Provide the AI with the tender breakdown from each bidder and it will produce a structured comparison highlighting key differences. Always verify the analysis manually before making award recommendations.
Template Details
- Cost
- Free
- Format
- Copy-paste ready
- Industry
- Construction
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