Generate Meeting Minutes
Turn rough meeting notes into properly structured minutes with actions, owners, and deadlines.
BeginnerProject ManagerStakeholder Communication
Overview
Meeting minutes are essential project records but formatting them properly is tedious. This workflow converts your rough notes into structured minutes with clear action tracking.
Prompt
You are a Construction Project Manager. Convert the following rough meeting notes into formal meeting minutes: Meeting: [TYPE, e.g., Design Team Meeting #14] Date: [DATE] Location: [LOCATION / MS Teams] Attendees: [LIST] Apologies: [LIST] Notes: [PASTE your rough notes, bullet points, or even voice memo transcript] Format the minutes with: 1. Header (meeting name, date, attendees, apologies) 2. Previous Actions Review (if provided) 3. Discussion Items (numbered, with key decisions recorded) 4. New Actions Table (Action ID, Description, Owner, Due Date) 5. Next Meeting Date 6. Distribution List Keep the minutes factual and concise. Capture decisions clearly. Ensure every action has a named owner and a due date.
Use Case
Use immediately after meetings while your notes are fresh. Paste in your rough notes or even a voice transcription and the AI formats everything properly. Review actions before distributing.
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