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Construction Meeting Minutes Template
A free meeting minutes template for construction project meetings. Covers attendees, agenda items, decisions, actions, and follow-up tracking.
What is a Construction Meeting Minutes Template?
Construction meeting minutes are a formal record of what was discussed, decided, and agreed at a project meeting. They serve as the official record of actions, responsibilities, and deadlines. In construction, minutes from progress meetings, design team meetings, and site meetings are contractual documents and are often referenced during disputes.
Key Sections to Include
1. Meeting Details - Date, time, location, meeting type, and reference number.
2. Attendees and Apologies - Who was present, absent, and who sent apologies.
3. Previous Minutes - Review and approval of the previous meeting's minutes.
4. Actions from Previous Meeting - Status update on outstanding actions.
5. Agenda Items - Discussion points with key decisions and outcomes.
6. New Actions - Actions arising from this meeting with responsible person and deadline.
7. Any Other Business - Items raised outside the formal agenda.
8. Next Meeting - Date, time, and location of the next meeting.
Free Template
MEETING MINUTES Meeting Type: [Progress Meeting / Design Team / Site Meeting] Meeting No: [MTG-XXX] Date: [DD/MM/YYYY] Time: [HH:MM - HH:MM] Location: [Location / Video Call Link] Chair: [Name] Minutes by: [Name] ATTENDEES | Name | Company | Role | |------|---------|------| | [Name] | [Company] | [Role] | APOLOGIES | Name | Company | |------|---------| | [Name] | [Company] | PREVIOUS MINUTES Minutes of meeting [No.] dated [Date] were [approved/approved with amendments]. OUTSTANDING ACTIONS FROM PREVIOUS MEETING | Action ID | Description | Owner | Due Date | Status | |-----------|------------|-------|----------|--------| | A-[No.] | [Action] | [Name] | [Date] | [Open/Closed/Ongoing] | AGENDA ITEMS [Item No.] [Topic Title] Discussion: [Summary of discussion] Decision: [Any decisions made] Action: [Any actions arising - see action log below] [Repeat for each agenda item] NEW ACTIONS | Action ID | Description | Owner | Due Date | |-----------|------------|-------|----------| | A-[No.] | [Action description] | [Name] | [Date] | ANY OTHER BUSINESS [Items raised] NEXT MEETING Date: [DD/MM/YYYY] Time: [HH:MM] Location: [Location] Minutes distributed: [DD/MM/YYYY] Distribution: [List of recipients]
When Do You Need This?
After every formal project meeting. Distributed within 2-3 working days of the meeting. Reviewed and approved at the next meeting.
Who Uses This Template?
Project Managers chair meetings and review minutes. Site Managers attend progress meetings. Design Managers attend design team meetings. All attendees receive copies and are responsible for their actions.
Generate This with AI
AI can convert rough meeting notes or audio transcripts into structured meeting minutes in minutes. Provide the AI with your notes and it will organise them into a professional format with clear action items, owners, and deadlines.
Template Details
- Cost
- Free
- Format
- Copy-paste ready
- Industry
- Construction
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